Board Agenda 04-12-99

Cypress-Fairbanks Independent School District
Board of Trustees Meeting
Monday April 12, 1999
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in regular session on Monday, April 12, 1999, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any item included in this notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Call to Order

The presiding officer will call the meeting to order.
There will be an invocation.
There will be the Pledge of Allegiance to the Flag.

Vision Statement

The Cypress-Fairbanks Independent School District will be an exemplary educational community, dedicated to the highest standards of quality at all levels and in all areas of endeavor.

All students, parents, community members, and district employees, respecting and valuing each other, will be committed to providing all students with an education which enables them to live successfully in an ever-changing society.

Mission Statement

The District will provide the environment and learning opportunities for all students so that, as graduates, they will possess the qualities which will enable them to live meaningfully and successfully in society and in the workplace. The graduate will be: an effective communicator; a competent problem solver; a self-directed learner; a responsible citizen; and a quality producer. This is the portrait of the Cypress-Fairbanks graduate.

Special Recognitions/Acknowledgements/Announcements

	Charlotte Burns, Susan Cory, Pam Scott	Page 9
4.	The Board will recognize Toshiba International for donating $14,900 for the continued implementation of calculator based labs in science classes in our junior high schools. (Monday)

	Pam Scott	Page 11
5.	The Board will recognize Cypress-Fairbanks ISD Volunteers in Public Schools for their service to staff and students. (Monday)

	Patricia Smith, Nancy Frankel	Page13
6.	The Board will recognize Owens Elementary for being named a 1997-98 Title 1 Distinguished School. (Monday)

	Sheri Stice	Page 15
7.	The Board will recognize Liz Hoffman, Cypress Falls High School, for winning the State Swim Championship in the 500-Meter, Free Style and Jamie Miller, Cypress Creek High School, for winning the State Swim Championship in the 100-Meter, Butterfly. (Monday)

	Charlotte Burns, Susan Cory	Page 17
8.	The Board will recognize students from Campbell Junior High School, Cypress Falls High School and Langham Creek High School who earned gold and silver medals at the Texas Science Olympiad. (Monday)

	Rick Berry	Page 25
9.	The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks. (Monday)

Board Comments

	Board Members	Page 27
10.	Any Board member may make a comment during this portion of the agenda, without prior posting being required. Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. (Monday)

Citizen Participation

	Bill Carpenter	Page 29
11.	Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the Action Item portion of the agenda. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (Monday)

Reports

	George Hopper		Page 31
12.	The administration will report on the status and use of swimming pools by high school swimming teams. (Thursday)

	Judy Kahla		Page 33
13.	The administration will report on the findings and recommendations from its investigation of an incentive plan for participation in professional development activities and enhancement of leadership initiatives. (Monday)

	B. Willis, Deanna Swenke		Page 67
14.	The administration will report on additional summer school opportunities for bilingual and ESL students currently in grades 1-5. (Monday)

15.	The following written reports have been transmitted to the Board:	Page 69, 71
a.	The administration will report in writing on a special summer school project for first graders at Metcalf Elementary School.
b.	The administration will report on legislative, State Board of Education, and Texas School Alliance activities.

Action Items

Proposed Consensus Items
	Rick Berry			Page 77
16.	The Board will consider approving the local school district commitment and application to receive regional media services with Region IV Education Service Center during the school year 1999-2000.

	Judy Kahla			Page 79
17.	The Board will consider approving a waiver for three staff development days for each of the following three years: 1999-2000, 2000-2001, and 2001-2002.

	Bill Carpenter, B. Willis, Elneita Hutchins-Taylor and Jan Jones			Page 85
18.	The Board will consider approving on second reading policies: EHAB (Local) Basic Instructional Program: Required Instruction (Elementary) EIA (Local) Academic Achievement: Grading (Elementary) EIE (Local) Academic Achievement: Retention and Promotion (Elementary) FFAC (Local) Health Requirements and Services: Medical Treatment

	Deanna Swenke, Lavelle Shelton		Page 107
19.	The Board will consider approving on second reading of Board Policy FPC (Local) addressing Admissions and Attendance, Compulsory Attendance – Students in Home Schools.

	Carol Oman, George Hobson		Page 111
20.	The Board will consider the engaging of Deloitte & Touche to perform the annual audit of the District’s financial statements for the fiscal year ended August 31, 1999.

	George Hobson		Page 113
21.	The Board will consider approving two (2) telecommunication easements to service Matzke Elementary School.

	Eyvone Stricklin, George Hobson		Page 121
22.	The Board will consider approving the following Food Service bids: #99-03-4689 Vending equipment #99-03-4697 Warehouse equipment

	George Hobson		Page 125
23.	The Board will consider approving annual contracts for the recommended vendors as follows: #99-01-4636 Fire alarm system, supplies and batteries #99-02-4655 Lumber #99-02-4668 Library books, publications and media supplies #99-02-4672 Janitorial supplies #99-02-4678 Pesticides #99-02-4679 Instructional furniture #99-02-4680 Mobile classroom cabinets

	George Hobson		Page 149
24.	The Board will consider approving bids for the recommended vendors as follows: #99-02-4640 Office supplies #99-02-4643FP 1999 Summer miscellaneous projects #99-02-4662R Playground equipment for Bang Elementary #99-02-4681 Office equipment supplies #99-02-4682 Electrical lighting retrofit parts for Bleyl Junior High School #99-03-4690 School buses, vehicles and lease-purchase financing

	George Hobson		Page 179
25.	The Board will consider approving an auction of surplus equipment to be held on May 15, 1999.

	David Sanders		Page 181
26.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	Lavelle Shelton		Page 231
27.	The Board will consider approving a School-to-Careers Exemplary Practices contract between the District and North Harris Montgomery Community College District for Gulf Coast Education That Works.

Proposed Non-Consensus Items
	Cindy Wright		Page 233
28.	The Board will consider approving the minutes of the February 26, 1999, special-called meeting.

	Cindy Wright		Page 237
29.	The Board will consider approving the minutes of the March 8, 1999, regular meeting.

	Deanna Swenke		Page 251
30.	The Board will consider approving the district’s Annual Action Plan designed to carry out the goal priorities established for 1999-2000.

	John Fourqurean	Page 253
31.	The Board will consider approving recommendations for attendance boundary changes for Hancock, Matzke, and Yeager Elementary Schools for the 1999-2000 school year.

	George Hobson, Peggy Duryea	Page 257
32.	The Board will consider approving the purchase of 18 portable buildings.

	Roy Sprague, George Hobson	Page 259
33.	The Board will consider approving the contract award to Purcell Construction, Inc. for the construction of Elementary School No. 31 in the amount of $7,896,700.

	Roy Sprague, George Hobson	Page 265
34.	The Board will consider approving the contract award to Mission Bufete Constructors, Inc. for the construction of Elementary School No. 32 in the amount of $7,739,900.

	Roy Sprague, George Hobson	Page 269
35.	The Board will consider approving the contract award recommendation for the construction of Elementary School No. 34.

	Richard Swain	Page 271
36.	The Board will consider approving personnel recommendations, inclusive of employments, resignations, retirements, promotions, terminations, discharges and leaves of absence. [This item may be discussed in executive session pursuant to Section 551.074.]

	Rick Berry, George Hobson	Page 279
37.	The Board will consider approving purchase of an elementary site. [This item may be discussed in executive session pursuant to section 551.072.]

Executive Session

	Rick Berry		Page 281
38.	There will be an executive session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.075	To receive information from employees or to ask questions of employees.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 5th day of April 1999, this notice was mailed or faxed to news media, who previously requested such notice, was broadcast on Warner Cable channel 16; and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 10:00 a.m.


	Richard E. Berry, Superintendent