May 4, 2000

Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, May 4, 2000
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a committee-of-the-whole session on Thursday, May 4, 2000, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas for the purpose of reviewing that portion of the May 8, 2000, school board agenda designated as Action Items and to hear designated reports and recognitions. No action will be taken at this meeting. The meeting is open to all who wish to attend and hear the matters discussed.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any item included in this notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Special Recognitions/Acknowledgements/Announcements

	Charlotte Burns	Page 9
4.	The Board will recognize the middle school students who won 1^st or 2^nd place at the Texas Science Olympiad. (Thursday)

	Susan Cory	Page 11
5.	The Board will recognize the high school students who won 1^st or 2^nd place at the Texas Science Olympiad. (Thursday)

	Marge Parker	Page 15
6.	The Board will recognize students who won 1^st or 2^nd place at the Future Business Leaders of America state conference. (Thursday)

	Rose Hernandez	Page 17
7.	The Board will recognize the 1999-2000 Paraprofessional Services Committee Spotlight winner, Mary Jane Kendall, and the Spotlight runner-up, Zana Carter. (Thursday)

	Rose Hernandez	Page 19
8.	The Board will recognize the 1999-2000 Educational Services Personnel Committee Spotlight winner, Peggy Brown. (Thursday)

	Pat Smith	Page 21
9.	The Board will recognize Frazier Elementary for achieving Title I Honored School status, as well as, Hancock Elementary and Yeager Elementary for achieving Title I Commended School status. (Thursday)

	Rick Berry	Page 23
10.	The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks. (Thursday)

Public Hearing

	George Hobson	Page 29
13.	The Board will hold a public hearing at approximately 7:00 p.m. to discuss the proposed freeport exemption. (Thursday)

Reports

	The following written reports have been transmitted to the Board:	Page 37
17.	The administration will report on legislative activities and issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition.

Action Items

Proposed Consensus Items
	Pat Smith	Page 39
18.	The Board will consider approving the district’s application for two programmatic waivers for the Title I program available through the state’s Ed-Flex participation.

	Cheryl Salyards, Sharon Parham	Page 41
19.	The Board will consider approving the Shared Service Arrangement for the Northwest Harris County Cooperative for the Hearing Impaired.

	Carol Oman, George Hobson	Page 59
20.	The Board will consider approving the external auditors, Deloitte & Touche, to perform the annual audit of the district’s financial statements for the fiscal year ended August 31, 2000.

	George Hobson, Martin Anding	Page 61
21.	The Board will consider approving a Letter of Agreement with Metropolitan Baptist Church relative to storm water drainage at Matzke Elementary School.

	George Hobson, Martin Anding	Page 63
22.	The Board will consider approving contracts for asbestos-containing building material (ACBM) floor and ceiling tile removal at seven (7) district facilities.

	George Hobson	Page 65
23.	The Board will consider approving contracts for the recommended vendors as follows: #00-02-5267 Janitorial supplies #00-03-5252 Building materials and supplies #00-03-5283 Automotive proprietary parts #00-03-5284 Automotive hardware and fasteners #00-03-5302 Bucket truck inspection, repair and dielectric certification #00-03-5306 Vocational lab supplies, equipment and housewares #00-03-5309 Special Education supplies and equipment #00-03-5310 Athletic equipment – baseball, basketball, soccer, softball, swim wear, swim equipment and track #00-04-5318 Gymnasium floor refinishing materials

	George Hobson	Page 107
24.	The Board will consider approving bids for the recommended vendors as follows: #99-11-4997RFP Identification badging system #00-04-5315FP Fuel, storage modifications for 3 transportation centers #00-02-5276FP Elementary school gym floor replacements (11 campuses) #00-03-5307FP Boiler replacement for food production center #00-03-5308 Floor care machines #00-03-5312 Maps and globes

	George Hobson, Eyvone Stricklin	Page 121
25.	The Board will consider approving the following Food Service bids: #00-02-5269 Packaging equipment #00-02-5273 Spiral mixer #00-03-5298 Vending machines

	David Sanders	Page 129
26.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	Bill Carpenter	Page 147
27.	The Board will consider approval of the second reading of the policies listed below: BDA (Local) Board Officers and Officials BDAC (Local) Duties and Requirements of Vice-President BDAD (Local) Duties and Requirements of Secretary BED (Local) Public Participation GI (Local) Advertising and Fund Raising in Schools – Delete GKB (Local) Advertising and Fund Raising in Schools

Proposed Non-Consensus Items
	Cindy Wright	Page 155
28.	The Board will consider approving the minutes of the April 10, 2000, regular meeting.

	Deanna Swenke	Page 169
29.	The Board will consider approving the district’s Annual Action Plan designed to carry out the goal priorities established for 2000-2001.

	Bill Carpenter	Page 171
30.	The Board will consider suspending the rules and approving on one reading policies FNG (Local), Student Rights and Responsibilities: Student and Parent Complaints and GF (Local), Public Complaints.

	Dave Schrandt, George Hobson	Page 173
31.	The Board will consider approving the administration’s recommendation to increase out-of-district tuition from $3000 to $4000 for the 2000-01 school year, with the exception that current out-of-district residents be grandfathered at a tuition rate of $3000 for each year until graduation.

	George Hobson, Eyvone Stricklin	Page 175
32.	The Board will consider approving the meal prices for the 2000-01 school year.

	George Hobson, Frank Ildebando	Page 177
33.	The Board will consider the schedule of events and sale of $100 million, Unlimited Tax Schoolhouse Bonds, Series 2000.

	George Hobson	Page 179
34.	The Board will consider approving an agreement/resolution for obtaining commitments from qualified companies to participate in future freeport exemption.

	Bill O’Brien	Page 181
35.	The Board will consider approving the naming of high school #7.

	Bill O’Brien	Page 183
36.	The Board will consider approving a resolution nominating Rick Berry for Texas Association of School Boards Superintendent of the Year.

	Richard Swain	Page 185
37.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, discharges and leaves of absence. [This item may be discussed in executive session pursuant to Section 551.074.]

Superintendent’s Briefing

Rick Berry

Page 191

38.

The superintendent will provide information to the Board on the following:

Updating the status on 1998 bond projects.
School colors for Aragon Middle School and Goodson Middle School, and the process for determining mascots for those schools.

Executive Session

	Rick Berry		Page 193
39.	There will be an executive session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 1^st day of May 2000 this notice was mailed or faxed to news media, who previously requested such notice, was broadcast on Warner Cable channel 16; and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.


	Richard E. Berry, Superintendent