CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Board of Trustees Meeting
Monday, December 16, 2002
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a regular session on Monday, December 16, 2002, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Call to Order

The presiding officer will call the meeting to order.
There will be an invocation.
There will be the Pledge of Allegiance to the Flag.

Vision Statement

The Cypress-Fairbanks Independent School District will be an exemplary educational community, dedicated to the highest standards of quality at all levels and in all areas of endeavor.

All students, parents, community members, and district employees, respecting and valuing each other, will be committed to providing all students with an education which enables them to live successfully in an ever-changing society.

Mission Statement

The District will provide the environment and learning opportunities for all students so that, as graduates, they will possess the qualities which will enable them to live meaningfully and successfully in society and in the workplace. The graduate will be: an effective communicator; a competent problem solver; a self-directed learner; a responsible citizen; and a quality producer. This is the portrait of the Cypress-Fairbanks graduate.

Special Recognitions/Acknowledgements/Announcements

	Charlotte Burns	Page 9
4.	The Board will recognize Saundra Coffey, biology teacher and science department chairperson at Cypress Springs High School, for receiving the Texas Outstanding Biology Teacher Award given by the Texas Association of Biology Teachers. (Monday)

	Charlotte Burns	Page 11
5.	The Board will recognize Lenae Schreiber, sixth-grade science teacher and team leader at Dean Middle School, for receiving the Rookie Science Teacher Award from the Science Teachers Association of Texas. (Monday)

	Bill Quillen	Page 13
6.	The Board will recognize the Symphonic Band and A Capella Choir from Langham Creek High School and the A Capella Women’s Choir from Jersey Village High School for being selected to perform at the Texas Music Educators Association Clinic and Convention. (Monday)

	George Hopper	Page 15
7.	The Board will recognize Calandra Stewart of Cypress Falls High School for winning the State Cross County meet. (Monday)

	Rick Berry	Page 17
8.	The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks. (Monday)

Board Comments

	Board Members	Page 19
9.	Any Board member may make a comment during this portion of the agenda, without prior posting being required. Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. (Monday)

Citizen Participation

	Dan Troxell	Page 21
10.	Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the Action Item portion of the agenda. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (Monday)

Reports

	George Hobson, Becky Knight, Kirk Jenings	Page 23
11.	The administration will present a report on the district’s Health Insurance. (Thursday)

	Carolyn Spillane	Page 25
12.	The administration will report on progress toward District Goal I: Student Growth and Development. (Thursday)

	B. Willis and Pat Smith	Page 31
13.	The administration will report on the district’s progress in meeting the statutory requirements for the state’s Student Success Initiative which requires that this year’s third grade students must pass the TAKS Reading Test as a prerequisite for promotion to fourth grade. (Thursday)

	Deanna Swenke	Page 45
14.	The administration will report on plans for the annual goal-setting workshop scheduled for February 28 and March 1, 2003, at the Instructional Support Center. (Monday)

	Bobbie Warner	Page 49
15.	The administration will report on the SAT/ACT test scores for the 2002 seniors. (Monday)

The following written reports have been transmitted to the Board:
16.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.	Page 51

Action Items

Proposed Consensus Items
	Sheri Stice		Page 59
17.	The Board will consider approving the list of students for Off-Campus Physical Education, Category I, for the school years 2003-2004 (Spring) through 2005-2006.

	George Hobson, Martin Ruffeno, and Colleen Wells		Page 63
18.	The Board will consider approving bids and contracts for the recommended vendors as follows: #02-10-6715 Rackmount uninterrupted power supply and adapter card #02-10-6722 Vending equipment annual contract #02-10-6736 HVAC field instruments/sensors annual contract #02-10-6737 Office equipment supplies

	David Sanders		Page 91
19.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	David Sanders		Page 143
20.	The Board will consider the sale of, and authorize the Board President to sign, a tax resale deed. .6250 with an undivided interest in Lot 15 (6.6912AC) of Hahls Suburban Farms, Section 3, a subdivision situated in Harris County, Texas.

	Roy Sprague		Page 147
21.	The Board will consider approving the Center Point Energy Houston Electric, LLC Easement to provide permanent electrical service proposed for the Arlene Rydel Robison Elementary School (Elementary No. 37).

	Debbie Emery, Deanna Swenke, and Pam Wells		Page 155
22.	The Board will consider approving on second reading the following policies: BQB (Local) Planning and Decision Making: Campus Level (New, Local District Update) CPAB (Local) Office Communications: Mail and Delivery (New, Update 68) DGA (Local) Employee Rights and Privileges: Freedom of Association (Revised, Update 68) DGBA (Local) Personnel-Management Relations: Employee Complaints/Grievances (Revised, Update 68) EAB (Local) Instructional Goals and Objectives: Campus Performance Objectives (Delete) EEDB (Local) Instructional Arrangements: Student Schedules Junior High Schools (Delete) EEJD (Local) Individualized Learning: Advanced Placement Examinations (Delete) EEK (Local) Instructional Arrangements: Individualized Progress Classes and Programs (Delete) EF (Local) Instructional Resources (Delete) EIE (Local) Academic Achievement: Retention and Promotion (Revised, Local District Update) EMI (Local) Miscellaneous Instructional Policies: Study of Religion (New, Update 68) FMA (Local) Student Activities: School-Sponsored Publications (Revised, Update 68) FMH (Local) Student Activities: Commencement (New, Update 68) FNAA (Local) Student Expression – Distribution of Nonschool Literature (New, Update 68) FNCC (Local) Student Conduct – Prohibited Organizations and Hazing (Revised, Update 68) GE (Local) Relations with Parent Organizations (Revised, Update 68) GKB (Local) Community Relations – Advertising/Fund-Raising (Revised, Update 68)

Proposed Non-Consensus Items
	Cindy Wright	Page 199
23.	The Board will consider approving the minutes of the November 11, 2002, regular meeting.

	Cindy Wright	Page 221
24.	The Board will consider approving the minutes of the November 21, 2002, special-called meeting.

	Pam Wells	Page 225
25.	The Board will consider approving the Calendar Committee’s recommendation for the 2003-2004 school calendar.

	George Hobson, Becky Knight, and Dave Pritchard		Page 227
26.	The Board will consider approving the auditor’s report on the district’s fiscal year ending August 31, 2002, as required by provisions of the Single Audit Act of 1984, U. S. Office of management and Budget Circular A-128.

	George Hobson, Becky Knight, and Dave Pritchard		Page 229
27.	The Board will consider approving the district’s 2002 comprehensive annual financial report and accept the auditor’s report on the district’s general purpose financial statements for the fiscal year ending August 31, 2002.

	Carol Oman and George Hobson		Page 231
28.	The Board will consider approving the external auditors, Deloitte & Touche, to perform the annual dropout records audit for the District’s student date for the 2001-02 school year.

	George Hobson	Page 233
29.	The Board will consider approving the change of the school district’s fiscal year for 2002-2003 from September through August to July through June and to end/close on June 30, 2003.

	John Fourqurean	Page 241
30.	The Board will consider approving administrative recommendations for attendance boundary changes for Concord Bridge.

	Dan Troxell	Page 243
31.	The Board will consider approving the 2003 Harris County Constable Contract for services provided to Cypress-Fairbanks ISD to implement the DARE and GREAT Programs.

	Leonard Brautigam	Page 245
32.	The Board will consider approving the 2003 Harris County Constable Contract for police services provided to Cypress-Fairbanks Independent School District.

	Pam Wells and Dan Troxell	Page 255
33.	The Board will consider approving in one reading revisions to the following local policy exhibit: BJCD (Local) Commissioner-Recommended Student Performance Domain/Superintendent Appraisal WORKSHEET

	Pam Wells and Deanna Swenke	Page 259
34.	The Board will consider approving on first reading revisions to the following policies: BED (Local) Board Meetings: Public Participation (Revised, Update 68) EHAC (Local) Curriculum Design: Required Instruction (Secondary) (Local District Update) EHBD (Local) Special Programs: Federal Title I Programs (Local District Update) FNA (Local) Student Rights and Responsibilities: Student Expression (Delete, Update 68) FNAB (Local) Student Expression: Use of School Facilities for Nonschool Purposes (Revised, Update 68)

	Betty Rennell	Page 261
35.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, discharges and leaves of absence. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 271
36.	The Board will consider approving the list of additional supervisory and administrative personnel who are certified to appraise teachers during 2002-2003.

Board Discussion

	Board Members	Page 273
37.	The Board will discuss issues related to Board members speaking at high school graduations.

	Board Members	Page 275
38.	The Board will consider the superintendent’s evaluation. [This item will be discussed in closed session pursuant to Section 551.074.]

	Board Members	Page 277
39.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

Superintendent’s Briefing

Rick Berry

Page 279

40.

The superintendent will provide information to the Board on the following:

End of Semester – Happy Holidays
Superintendent’s Student Leadership Conference
Windfern Graduation – December 20, 2002 – Copperfield Baptist Church
Substance Abuse Task Force

Closed Session

	Rick Berry		Page 281
41.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 9^th day of December 2002 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.

Richard E. Berry, Superintendent

Cypress-Fairbanks Independent School District Board of Trustees Meeting Monday, December 16, 2002 6:00 P.M. Agenda Summary

Section 551.071

Section 551.072

For the purpose of discussing the purchase, exchange, lease or value of real property.

Section 551.073

For the purpose of considering a negotiated contract for a prospective gift or donation.

Section 551.074

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.076

To consider the deployment, or specific occasions for implementation, of security personnel or devices.

Section 551.082

For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.

Section 551.083

Section 551.084

For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

Cypress-Fairbanks Independent School District
Board of Trustees Meeting
Monday, December 16, 2002
6:00 P.M.
Agenda Summary