Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, February 6, 2003
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a committee-of-the-whole session on Thursday, February 6, 2003, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas for the purpose of reviewing that portion of the February 10, 2003, school board agenda designated as Action Items and to hear designated reports and recognitions. No action will be taken at this meeting. The meeting is open to all who wish to attend and hear the matters discussed.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Reports

The following written reports have been transmitted to the Board:

 

9.

The Board will receive information from the school attorney on pending litigation matters. [This item may be discussed in closed session pursuant to Section 551.071.]

Page 19

     

10.

The administration will report on the revenues generated by an Internet Auction held in December 2002.

Page 21

     

11.

The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.

Page 25

 

 

Action Items

Proposed Consensus Items

 

Debbie Emery

Page 27

12.

The Board will be requested to approve the submitting to the Commissioner of Education 22:1 class size waiver limit in grades K-4 based on a survey of class size conducted on January 21, 2003, and in accordance with the attached memorandum.

     
 

George Hobson, Martin Ruffeno, Pam Wells, and Colleen Wells

Page 31

13.

The Board will consider approving bids and contracts for the recommended vendors as follows:
#02-10-6723R-FP Miscellaneous sitework improvements at Francone, Truitt, Wilson, Holmsley and Thornton
#02-10-6724R-FP HVAC control system replacements at Adam, Bane, and Millsap Elementary Schools and Labay Middle School
#02-10-6725R-FP Fiest, Holmsley, and Wilson Elementary Schools miscellaneous floor replacement
#02-10-6726R-FP Labay and Truitt Middle Schools miscellaneous floor replacement
#02-10-6727R-FP Bane, Fiest and Holmsley Elementary Schools reroof
#02-10-6728R-FP Labay Middle School roof replacement
#02-10-6734R-FP Cook Middle School renovations
#02-12-6759 Floor care machine replacement parts annual contract
#02-12-6760R Pressure vessel repair and general welding annual contract
#02-12-6761 Electronic equipment repair service annual contract
#02-12-6766R Electric service/bucket and lift truck service annual contract
#02-12-6768 Instructional aides annual contract
#02-12-6769R Fire extinguisher inspection and maintenance annual contract
#02-12-6770 Instructional furniture annual contract
#02-12-6771 Office supplies
#02-12-6772R Musical instrument repair and service annual contract
#02-12-6773 Scientific supplies and instructional material annual contract
#02-12-6774R-FP Carpet and resilient flooring annual contract
#02-12-6775R-FP Signage annual contract
#02-12-6779 Athletic equipment – football, volleyball, cross country, tennis annual contract
#02-12-6785 Radios, hand-held annual contract
#03-01-7023 Paper, cooking and packaging

     
 

David Sanders

Page 35

14.

The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

   
 

Dan Troxell

Page 37

15.

The Board will consider approving an Election Order calling for an election on Saturday, May 3, 2003, for Cypress-Fairbanks Independent School District Trustees, positions No. 5, No. 6, and No. 7.

     
 

Dan Troxell

Page 43

16.

The Board will consider hiring an election consultant to manage the election for Cypress-Fairbanks Independent School District Board of Trustees on May 3, 2003.

     

Proposed Non-Consensus Items

 

Cindy Wright

Page 45

17.

The Board will consider approving the minutes of the January 21, 2003, regular meeting.

     
 

Cindy Wright

Page 61

18.

The Board will consider approving the minutes of the January 22, 2003, special-called meeting.

     
 

Rick Berry and Pam Wells

Page 65

19.

The Board will consider approving the 2003-04 Official Board Meeting Calendar.

     
 

George Hobson and Becky Knight

Page 67

20.

The Board will consider approving the new mandated State Compensatory Education Audit Report for 2001-2002.

     
 

George Hobson, Becky Knight and Judy Durham

Page 69

21.

The Board will consider approving the changes in health insurance renewal and the employee contribution rate for the employee group health benefits for 2003-2004.

     
 

Rick Berry and Pam Wells

Page 71

22.

The Board will consider approving the locations, architects, and opening dates for Middle School #13 and Middle School #14.

     
 

Roy Sprague

Page 73

23.

The Board will consider approving the contract award to South Coast Construction, Inc. in the amount of $4,418,625.70 for the paving, drainage, water and sanitary sewer infrastructure improvements for the multi-school site at Skinner and Spring Cypress Road.

     
 

Roy Sprague

Page 77

24.

The Board will consider approving the contract award to ICI Construction, Inc. in the amount of $8,633,000.00 for the construction of Gwen Wayman Keith Elementary School (Elementary School No. 40)

     
 

John Fourqurean

Page 83

25.

The Board will consider approving the administration’s recommendation to pursue declaration of a 9.289 acre parcel of land, which is part of the 50 acre middle school site on West Little York, as surplus property. [This item may be discussed in closed session pursuant to Section 551.072.]

     
 

Betty Rennell

Page 87

26.

The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, leaves of absences, and the naming of the principals for Emmott Elementary, Metcalf Elementary, Lamkin Elementary, and Sheridan Elementary. [This item may be discussed in closed session pursuant to Section 551.074.]

     
 

Betty Rennell

Page 97

27.

The Board will consider approving the Superintendent’s contract recommendations for school year
2003-2004 of administrators to 1) renew term contracts; 2) issue one-year term and probationary contracts; 3) not extend existing two-year term contracts; 4) terminate probationary contracts; 5) non-renew term contracts; 6) reclassify current administrators under contract; and 7) accept the resignations and/or retirements of administrators from contracts as presented in the Administrative Staff Recommendation Book (February 2003), and the Superintendent’s memorandum of February 6, 2003. [This item may be discussed in closed session pursuant to Section 551.074.]

     
 

Betty Rennell

Page 99

28.

The Board will consider approving the Superintendent’s contract recommendations for school year
2003-2004 of support staff to 1) renew term contracts; 2) issue one-year term and probationary contracts; 3) issue one-year (annual) contracts; 4) not extend existing two-year term contracts; 5) terminate probationary contracts; 6) non-renew term and one-year (annual) contracts; 7) reclassify current support staff under contract, and 8) accept the resignations and/or retirements of support personnel from contracts as presented in the Administrative Staff Recommendation Book (February 2003), and in the Superintendent’s memorandum of February 6, 2003. [This item may be discussed in closed session pursuant to Section 551.074.]

     
 

Elneita Hutchins-Taylor

Page 101

29.

The Board will consider approving a settlement agreement in the matter of Patric Flinn, a teacher at
Cy-Fair High School. [This item may be discussed in closed session pursuant to Section 551.071.]

     
 

Leonard Brautigam

Page 103

30.

The Board will consider a Level III discipline appeal of a Level II decision involving Derek K., a high school student in Cypress-Fairbanks I.S.D. [This item may be discussed in closed session pursuant to 551.082.]

 

 

Leonard Brautigam

Page 105

31.

The Board will consider a Level III discipline appeal of a Level II decision involving David N., a high school student in Cypress-Fairbanks I.S.D. [This item may be discussed in closed session pursuant to 551.082.]

Board Discussion
 

Board Members

Page 107

32.

The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

   
 

Board Members

Page 109

33.

The Board will hold a discussion regarding the planning of the Richard E. Berry Educational Support Center and the second athletic stadium.

Superintendent’s Briefing
 

Rick Berry

Page 111

34.

The superintendent will provide information to the Board on the following:

    • Cypress-Fairbanks Art Scholarship Foundation/Hearts for Art Auction and Show – February 8, 2003
    • TAKS Testing
    • President’s Day Holiday – February 17, 2003
    • Public Hearings – Board Goal-setting
    • Board Goal-setting Workshop – February 28 and March 1, 2003

Closed Session
 

Rick Berry

Page 113

35.

There will be a closed session in accordance with Government Code Section 551.001 et. seq.

 

Section 551.071

For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
 

Section 551.072

For the purpose of discussing the purchase, exchange, lease or value of real property.
 

Section 551.073

For the purpose of considering a negotiated contract for a prospective gift or donation.
 

Section 551.074

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
 

Section 551.076

To consider the deployment, or specific occasions for implementation, of security personnel or devices.
 

Section 551.082

For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
 

Section 551.083

For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
 

Section 551.084

For the purpose of excluding witness or witnesses from a hearing during examination of another witness.


On this 3rd day of February 2003 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.

   
 

Richard E. Berry, Superintendent