CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, June 5, 2003
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a committee-of-the-whole session on Thursday, June 5, 2003, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas for the purpose of reviewing that portion of the June 9, 2003, school board agenda designated as Action Items and to hear designated reports and recognitions. No action will be taken at this meeting. The meeting is open to all who wish to attend and hear the matters discussed.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Public Hearing

	George Hobson, Becky Knight, and Patrice Lange	Page 27
13.	The Board will recess at 7:00 p.m. so that a public hearing may be held on the 2003-2004 proposed budget. (Thursday)

Reports

	Roy Sprague and Bay Architects	Page 29
14.	The administration will report on the progress of the design of Middle School No. 13. (Thursday)

	Roy Sprague and PBK Architects, Inc.	Page 31
15.	The administration will report on the progress of the design of Richard E. Berry Educational Support Center and New Stadium. (Thursday)

The following written reports have been transmitted to the Board:
18.	The administration will report on the changes to the alternative accountability system for Windfern High School.	Page 39
19.	The administration will provide information regarding the student standardized dress code for 2003-04.	Page 41
20.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.	Page 45

Action Items

Proposed Consensus Items
	Sheri Stice	Page 47
21.	The Board will consider approving the list of students for Off-Campus Physical Education, Category I, for the school years 2003-2004 (Fall) through 2005-2006.

	H. D. Chambers	Page 53
22.	The board will consider approving the sale of surplus computer equipment, furniture and miscellaneous equipment through the district’s Internet Auction.

	George Hobson, Martin Ruffeno, and Colleen Wells	Page 55
23.	The Board will consider approving bids and contracts for the recommended vendors as follows: #03-02-7059 Frozen entrees #03-02-7060 Dry grocery #03-02-7061 Vending snacks #03-02-7062 Dairy #03-02-7063 Fruits and vegetables #03-02-7064 Cleaning products #03-02-7065 Bread #03-02-7066 Food service small equipment #03-02-7067 Refrigerated products #03-02-7068 Pies/cakes #03-02-7069 Beverage #03-02-7070 Food service equipment #03-02-7071 Chips/snacks #03-02-7072 Dispensed drinks #03-03-7094 Automotive chemicals and miscellaneous parts annual contract #03-04-7120 Paint and miscellaneous supplies annual contract #03-04-7121 Transportation bus seats annual contract #03-04-7122 Automotive parts: suspension, steering, drive line, exhaust system, and labor annual contract #03-04-7123R Glass repair service (automotive) annual contract #03-04-7129 Food services central packaging products #03-04-7130 Paper #03-04-7132 Automotive parts: engine, fuel system, ignition parts and filters annual contract #03-04-7133 Automotive parts: brakes, bearings and seals annual contract #03-04-7134 Medical and clinic equipment #03-04-7136 Air conditioning and heating filters annual contract #03-04-7137 Air conditioning and heating York parts annual contract #03-04-7138 Water heaters and storage tanks for six schools
	#03-04-7141R Inspection and repair of fire alarm and sprinkler systems annual contract #03-04-7152 Appliance repair parts annual contract #03-04-7158 Food service capital equipment #03-04-7160 Incentives for the D.A.R.E. program annual contract #03-05-7167 Commercial grade washers and dryers

	David Sanders	Page 59
24.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	Pam Wells and George Hobson	Page 61
25.	The Board will consider approving on second reading revisions to the following policies: BE (Local) Board Meetings – Local district update, Update 69 with modification CDA (Local) Other Revenues: Investments – Local district update DK (Local) Assignments and Schedules – Update 69
Proposed Non-Consensus Items
	Cindy Wright	Page 63
26.	The Board will consider approving the minutes of the May 8, 2003, special-called meeting.
	Cindy Wright	Page 65
27.	The Board will consider approving the minutes of the May 12, 2003, regular meeting.

	Cindy Wright	Page 67
28.	The Board will consider approving the minutes of the May 20, 2003, special-called meeting.

	Deanna Swenke and Debbie Emery	Page 69
29.	The Board will consider approving on first reading revisions to the following policies: DBA (Local) Employment Requirements: Restrictions (Update 67, issued with UD69) DH (Local) Employment Conduct (Update 69) DH (Local) EXHIBIT A Code of Ethics and Standard Practices for Texas Educators (Update 69) DH (Local) EXHIBIT B Standards of Conduct and Ethics for Paraprofessionals (Update 69) DP (Local) Personnel Positions (Update 69) EIA (Local) Academic Achievement (Revised, Local District Update) EIAB (Local) Grading/Progress Reports to Parents: Make-Up Work (NEW-Update 69) EK (Local) Testing Programs – (Reissue, Local District Update) FDC (Local) Attendance: Compulsory Attendance (DELETE) FDD (Local) Admissions and Attendance (DELETE) FEA (Local) Attendance: Compulsory Attendance (NEW - Update 69) FEB (Local) Attendance: Attendance Accounting (NEW - Update 69) FEC (Local) Attendance: Attendance for Credit (NEW - Update 69) FL (Local) Student Records (Update 69) FL (Exhibit) Notice of Parent and Student Rights (Update 69)

	John Fourqurean	Page 71
30.	The Board will consider approving the rezoning of Silver Oak Trails from Willbern Elementary School to Frazier Elementary School for the 2003-04 school year.

	George Hobson and Frank Ildebrando	Page 75
31.	The Board will consider approving the Schedule of Events for the Sale of $100 Million in Unlimited School House Bonds, Series 2003.

	Rick Berry	Page 77
32.	The Board will consider approving the Superintendent’s salary recommendation for employees in school year 2003-2004.

	George Hobson, Becky Knight and Patrice Lange	Page 79
33.	The Board will consider the adoption of the 2003-04 Budget. [This item will be preceded by a public hearing scheduled Thursday, June 5, 2003 at 7:00 p.m.]

	Deborah Stewart and Leonard Brautigam	Page 81
34.	The Board will consider approving the 2003-04 Cypress Fairbanks ISD Student Code of Conduct.

	Rick Berry and William H. O’Brien	Page 83
35.	The Board will consider nominations or endorse candidates for board member vacancies for the Texas Association of School Boards at-large positions 4-C and 4-F.

	Rick Berry and William H. O’Brien	Page 99
36.	The Board will consider approving board members to serve as delegate and alternate delegate to the Texas Association of School Boards annual delegate assembly.

	Pam Wells	Page 103
37.	The Board will consider approving the recommendation that a new transportation center be located on district property on Eldridge Road, adjacent to Cypress Ridge High School, and be designed by CLR Architects, Inc. with a completion date of December 2004.

	Pam Wells	Page 105
38.	The Board will consider approving the recommendation that an agricultural center be located on district property on Eldridge Road, adjacent to Cypress Ridge High School, and be designed by CLR Architects, Inc. with a completion date of December 2004.

	Pam Wells	Page 107
39.	The Board will consider approving the recommendation that an agricultural center be located on district property on Telge Road, adjacent to the Exhibit Center, and be designed by CLR Architects, Inc. with a completion date of August 2004.

	Rick Berry	Page 109
40.	The Board will consider the superintendent’s contract, goals, duties, and evaluation. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 111
41.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, and leaves of absences. [This item may be discussed in closed session pursuant to Section 551.074.]

Board Discussion

	Board Members	Page 145
42.	The Board will discuss options for filling a Board of Trustees vacancy. [This item may be discussed in closed session pursuant to Section 551.074.] (Monday)

	Board Members	Page 147
43.	The Board will discuss the berms on the Birkes Elementary School construction project.

	Board Members	Page 149
44.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

Superintendent’s Briefing

Rick Berry

Page 151

45.

The superintendent will provide information to the Board on the following:

3^rd Grade TAKS

Special-called Board Meeting
July Board Meetings
Summer School Graduation
Start of School

Closed Session

	Rick Berry		Page 153
46.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 2^nd day of June 2003 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.


	Richard E. Berry, Superintendent

Cypress-Fairbanks Independent School District Committee-of-the-Whole Meeting Thursday, June 5, 2003 6:00 P.M. Agenda Summary

#03-04-7141R Inspection and repair of fire alarm and sprinkler systems annual contract #03-04-7152 Appliance repair parts annual contract #03-04-7158 Food service capital equipment #03-04-7160 Incentives for the D.A.R.E. program annual contract #03-05-7167 Commercial grade washers and dryers

Section 551.071

Section 551.072

For the purpose of discussing the purchase, exchange, lease or value of real property.

Section 551.073

For the purpose of considering a negotiated contract for a prospective gift or donation.

Section 551.074

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.076

To consider the deployment, or specific occasions for implementation, of security personnel or devices.

Section 551.082

For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.

Section 551.083

Section 551.084

For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, June 5, 2003
6:00 P.M.
Agenda Summary

#03-04-7141R Inspection and repair of fire alarm and sprinkler systems annual contract
#03-04-7152 Appliance repair parts annual contract
#03-04-7158 Food service capital equipment
#03-04-7160 Incentives for the D.A.R.E. program annual contract
#03-05-7167 Commercial grade washers and dryers