CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, October 9, 2003
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a committee-of-the-whole session on Thursday, October 9, 2003, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas for the purpose of reviewing that portion of the October 14, 2003, school board agenda designated as Action Items and to hear designated reports and recognitions. No action will be taken at this meeting. The meeting is open to all who wish to attend and hear the matters discussed.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Public Hearing

	George Hobson and Becky Knight	Page 15
6.	A public hearing will be held on October 9, 2003, at 6:00 p.m. to discuss the School First (Financial Integrity Rating System of Texas) rating in accordance with Title 19, Texas Administrative Code 109.1005. (Thursday)

Reports

	Roy Sprague and PBK Architect, Inc.	Page 21
9.	The administration will report on the progress of the design of High School No. 8. (Thursday)

	Rayyan Amine, John Fourqurean and Insurance & Benefits Department Staff	Page 23
10.	The administration will report on the results of the management review of Cypress-Fairbanks ISD’s Insurance and Benefits Department, which will include a response to the report’s recommendations. (Thursday)
The following written reports have been transmitted to the Board:

12.	The administration will report on the Calendar Committee’s recommendation for the 2004-05 school calendar.		Page 27

13.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.		Page 29

Action Items

Proposed Consensus Items
	Deanna Swenke	Page 31
14.	The Board will consider approving the membership of the 2003-2004 District Textbook Committee.

	George Hobson, Harold Rowe, and Colleen Wells	Page 33
15.	The Board will consider approving bids and contracts for the recommended vendors as follows: #03-08-7247 Chiller for Campbell Middle School #03-08-7249 Automotive, shop tools and equipment #03-08-7252 Chain link fencing and related supplies annual contract #03-09-7265R-RFP Health screening services annual contract

	David Sanders	Page 43
16.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	Pam Wells and Debbie Emery	Page 97
17.	The Board will consider approving on second reading revisions to the following policies: CV (Local) Facilities Construction DAA (Local) Employment Objectives: Equal Employment Opportunity FE (Local) Transfers and Assignments – Delete FNCJ (Local) (Exhibit) Student Rights and Responsibilities: Sexual Harassment/Sexual Abuse

	Roy Sprague	Page 109
18.	The Board will consider approving the CenterPoint Energy Houston Electric, LLC Easement to provide permanent electrical service for Gwen Wayman Keith Elementary School (Elementary No. 40).

	Roy Sprague	Page 117
19.	The Board will consider approving the Temporary Construction Easement with Harris County to provide temporary access onto the Kirk Elementary School site for the widening of Tanner Road.
	Roy Sprague	Page 121
20.	The Board will consider approving the Temporary Construction Easement with Harris County to provide temporary access onto the Langham Creek High School and Holmsley Elementary School sites for the construction of a concrete sidewalk.

	Roy Sprague	Page 127
21.	The Board will consider approving the CenterPoint Energy Houston Electric, LLC Easement to provide permanent electrical service for Peggy Duryea Elementary School (Elementary No. 39).

Proposed Non-Consensus Items
	Cindy Wright	Page 135
22.	The Board will consider approving the minutes of the August 26, 2003, special-called meeting.

	Cindy Wright	Page 141
23.	The Board will consider approving the minutes of the September 8, 2003, regular meeting.

	Cindy Wright	Page 159
24.	The Board will consider approving the minutes of the September 22, 2003, special-called meeting.

	Deanna Swenke, B. Willis, and Carolyn Spillane	Page 163
25.	The Board will consider approving the 2003-2004 Campus Improvement Plans, including each school’s AEIS targets.

	Pam Wells, Debbie Emery and H. D. Chambers	Page 165
26.	The Board will consider approving on first reading revisions to the following policies: DBBA (Local) Physical and Medical Examinations: Drug and Alcohol Testing – Delete FB (Local) Equal Educational Opportunities – Revised GKD (Local) Community Relations: Use of School Facilities – Revised

	Rick Berry and Pam Wells	Page 185
27.	The Board will consider approving the administration’s recommendation for the school finance study process.

	George Hobson and H. D. Chambers	Page 189
28.	The Board will consider approving a resolution stating the district’s position to deny any request for a reduction or exemption from district property taxes to those developers using tax-exempt bonds for the purpose of developing multifamily apartment community housing within CFISD boundaries.

	George Hobson and David Sanders	Page 193
29.	The Board will consider approving the resolution for Harris County Appraisal District (HCAD) to lease purchase an office building at 13013 Northwest Freeway in Houston.
	George Hobson, Becky Knight and Dave Pritchard	Page 203
30.	The Board will consider approving the auditor’s report on the district’s fiscal year ending June 30, 2003, required by provisions of the Single Audit Act of 1984, U.S. Office of Management and Budget Circular A-128.

	George Hobson, Becky Knight and Dave Pritchard	Page 205
31.	The Board will consider approving the district’s 2003 comprehensive annual financial report and accept the auditor’s report on the district’s general purpose financial statements for the fiscal year ending June 30, 2003.

	Betty Rennell	Page 207
32.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, and leaves of absences. [This item may be discussed in closed session pursuant to Section 551.074.]

Board Discussion

	Board Members	Page 209
33.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

Superintendent’s Briefing

Rick Berry

Page 211

34.

The superintendent will provide information to the Board on the following:

Diversity Summit III – September 27, 2003
Professional Development Days – October 10 and October 13, 2003
Salute to the Stars – October 16, 2003 – 7:00 p.m.
Cypress Ridge High School
Calendar Forum – October 21, 2003 – 7:00 p.m.
School Dedications
Jane Maloy Tipps – October 12, 2003
Barbara Warren Birkes – October 29, 2003
Arlene Rydel Robison – November 2, 2003

Closed Session

	Rick Berry		Page 213
35.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 6^th day of October 2003 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.


	Richard E. Berry, Superintendent