CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Committee-of-the-Whole Meeting
Thursday, March 4, 2004
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a committee-of-the-whole session on Thursday, March 4, 2004, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas for the purpose of reviewing that portion of the March 8, 2004, school board agenda designated as Action Items and to hear designated reports and recognitions. No action will be taken at this meeting. The meeting is open to all who wish to attend and hear the matters discussed.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Reports

The following written reports have been transmitted to the Board:
12.	The administration will report on revenues generated through the district’s surplus inventory Internet auction held January 17, 2004, through January 28, 2004.	Page 25

13.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.	Page 27

Action Items

Proposed Consensus Items
	Carolyn Spillane and B. Willis	Page 29
14.	The Board will consider approving the 2004 summer school plans for elementary, middle school, and high school.

	Deanna Swenke	Page 39
15.	The Board will consider approving the District Textbook Committee’s recommendations for 2004-2005.

	David Sanders	Page 47
16.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	George Hobson, Harold Rowe, Pam Wells, and Colleen Wells	Page 61
17.	The Board will consider approving bids and contracts for the recommended vendors as follows: #03-09-7269R Telephone, data and video cabling, and repair services annual contract #03-09-7305 Food Service small wares #03-09-7307 Food Service cleaning supplies #03-09-7308 Food Service paper goods #04-01-7595 Kiln repair parts and service annual contract #04-01-7596 Library books, publications and media supplies annual contract #04-01-7597 Sheet music annual contract #04-01-7598 Art paper contract #04-01-7599R-RFP Landscape maintenance services annual contract #04-01-7603 Valves and fittings annual contract #04-01-7604 Vocational lab supplies, equipment, and housewares annual contract #03-01-7605 Physical Education supplies annual contract #03-01-7606 Special Education supplies and equipment annual contract #04-01-7607RFP Janitorial chemical proportioning systems request for proposal annual contract #03-01-7608R Marquee sign for Langham Creek High School #03-01-7612 Letter jackets annual contract #04-01-7615 Library furniture annual contract

	George Hobson and Colleen Wells	Page 63
18.	The Board will consider approving resolutions to participate in the following four interlocal cooperative purchasing programs: 1) The Cooperative Purchasing Network; 2) Texas Local Governmental Statewide Purchasing Cooperative; 3) Texas Building & Procurement Commission; and 4) Harris County Department of Education.

	George Hobson and Carol Oman	Page 71
19.	The Board will consider approving the external auditors, Deloitte & Touche, to perform the annual audit of the district’s financial statements for the fiscal year ending June 30, 2004.

Proposed Non-Consensus Items
	Cindy Wright	Page 73
20.	The Board will consider approving the minutes of the February 6, 2004, special-called meeting.

	Cindy Wright	Page 77
21.	The Board will consider approving the minutes of the February 7, 2004, special-called meeting.

	Cindy Wright	Page 81
22.	The Board will consider approving the minutes of the February 9, 2004, regular meeting.

	Cindy Wright	Page 95
23.	The Board will consider approving the minutes of the February 12, 2004, special-called meeting.

	Cindy Wright	Page 99
24.	The Board will consider approving the minutes of the February 20 and 21, 2004, special-called meeting.

	Dave Schrandt	Page 103
25.	The Board will consider approving the student transfer status of district schools for the 2004-2005 school year.

	Deanna Swenke	Page 105
26.	The Board will consider approving the long-range plan priorities established for 2004-2005 at the goal-setting workshop.

	Debbie Emery, George Hobson, Deanna Swenke and Pam Wells	Page 107
27.	The Board will consider approving on first reading revisions to the following policies: BBG (Local) Board Members Compensation and Expenses (Update 71, revised) BQ (Local) Planning and Decision-Making Process (Update 71, new LDU) DEE (Local) Compensation & Benefits Expense Reimbursement (Update 71, new) DLB (Local) Work Load: Required Plans and Reports (Update 71, new) FDC (Local) Admissions – Homeless Students (Update 71, new) FDD (Local) Admissions – School Safety Transfers (Update 71, new LDU) FFAC (Local) Health Requirements and Services – Medical Treatment (Update 71, revised) FNG (Local) Student Rights and Responsibilities: Student and Parent Complaints (Update 71, revised)

	Roy Sprague	Page 109
28.	The Board will consider approving the construction contract award to Pepper-Lawson, Inc. in the amount of $50,999,000.00 for High School No. 8 and the new Carlton Center to be located on the 182 acre multi-campus site on Spring Cypress and Skinner Roads.

	Roy Sprague	Page 113
29.	The Board will consider approving the construction contract award to Collier Construction, Inc. in the amount of $8,675,000.00 for LaFaye Johnson Lee Elementary School (Elementary School No. 41) to be located on West Little York east of North Eldridge Parkway.

	Roy Sprague	Page 117
30.	The Board will consider approving the construction contract award to Turner Construction, Inc. in the amount of $9,025,000.00 for Thomas M. Danish Elementary School (Elementary No. 42) to be located on Fallbrook Drive west of FM 1960.

	Roy Sprague	Page 121
31.	The Board will consider approving the contract award recommendation for the construction of the Richard E. Berry Educational Support Center and new Athletic Stadium.

	Betty Rennell	Page 123
32.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, leaves of absences, and the naming of the Director of Athletics. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 135
33.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 of teachers as presented in the 2004-2005 Staff Recommendation Book and in the superintendent designee’s memorandum of March 4, 2004 to: 1) issue probationary and term contracts for teachers; 2) issue probationary contract for a fourth consecutive school year for teachers; 3) terminate probationary contracts for teachers; 4) non-renew term contracts for teachers; 5) give notice of proposed discharge from continuing contracts, with the intent of returning teacher(s) to probationary contract status; 6) discharge teachers on continuing contracts; and 7) accept resignations and/or retirements of teachers on probationary, term, or continuing contracts. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 137
34.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 of non-teaching professional staff as presented in the superintendent designee’s memorandum of March 4, 2004 to: 1) renew term contracts; 2) issue one-year term and probationary contracts; 3) issue one-year (annual) contracts; 4) not extend existing two-year term contracts; 5) terminate probationary contracts; 6) non-renew term and one-year (annual) contracts; 7) reclassify current non-teaching professional staff under contract, and 8) accept the resignations and/or retirements of non-teaching professional staff from contracts as presented in the superintendent designee’s memorandum of March 4, 2004. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 139
35.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 of paraprofessionals as presented in the 2004-2005 Staff Recommendation Book and in the superintendent designee’s memorandum of March 4, 2004 to: 1) issue one-year (annual) contracts to paraprofessionals; 2) non-renew one-year (annual) contracts to paraprofessionals; and 3) accept resignations and/or retirements of paraprofessionals on one-year (annual) contracts. [This item may be discussed in closed session pursuant to Section 551.074.]

	Elneita Hutchins-Taylor, Deborah Stewart and Gary Kinninger	Page 141
36.	The Board will consider a Level III discipline appeal of a Level II decision involving Jasmine A., a middle school student in Cypress-Fairbanks ISD. [This item may be discussed in closed session pursuant to Section 551.082 and Section 551.0821.]

Board Discussion

	Board Members	Page 145
37.	The Board will discuss the Preliminary Projections for the 2004-2005 Budget.

	Board Members		Page 147
38.	The Board will discuss the West Orange Cove Consolidated School District vs. Alanis litigation, which challenges the public school finance system in Texas. [This item may be discussed in closed session pursuant to Section 551.071.]

	Board Members		Page 149
39.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

	Board Members		Page 151
40.	The Board will discuss the selection of a candidate for superintendent of schools and related issues. [This item may be discussed in closed session pursuant to Section 551.074.]

Superintendent’s Briefing

Pam Wells

Page 153

41.

The superintendent designee will provide information to the Board on the following:

· Spring Break – March 15-19, 2004

· TAKS Testing

· Graduation Plans

· Road-e-o

Closed Session

	Pam Wells		Page 155
42.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.0821	For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 1^st day of March 2004 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.

Pamela Wells, Superintendent Designee