CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Board of Trustees Meeting
Tuesday, April 13, 2004
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a regular session on Tuesday, April 13, 2004, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Call to Order

1. The presiding officer will call the meeting to order.

2. There will be an invocation.

3. There will be the Pledge of Allegiance to the Flag.

Vision Statement

The Cypress-Fairbanks Independent School District will be an exemplary educational community, dedicated to the highest standards of quality at all levels and in all areas of endeavor.

All students, parents, community members, and district employees, respecting and valuing each other, will be committed to providing all students with an education which enables them to live successfully in an ever-changing society.

Mission Statement

The District will provide the environment and learning opportunities for all students so that, as graduates, they will possess the qualities which will enable them to live meaningfully and successfully in society and in the workplace. The graduate will be: an effective communicator; a competent problem solver; a self-directed learner; a responsible citizen; and a quality producer. This is the portrait of the Cypress-Fairbanks graduate.

Special Recognitions/Acknowledgements/Announcements

	Linda Chambliss	Page 9
4.	The Board will recognize high school students who are participating in the Board Shadowing Project. (Tuesday)

	Pam Scott	Page 11
5.	The Board will recognize Campbell Middle School volunteer Benson Vann, named Outstanding Adult Volunteer in Texas; and Windfern High School volunteer, Richard Coleman, named Outstanding Partnership Liaison in Texas by the Texas Association of Partners in Education. (Tuesday)

	Pam Scott	Page 15
6.	The Board will recognize platinum, gold and silver Exchange City K.E.Y.S. business partners. (Tuesday)

	George Hopper	Page 19
7.	The Board will recognize U.I.L. state winners in swimming and wrestling. (Tuesday)

	Sharon Wilder	Page 21
8.	The Board will recognize high school students who have won state and national recognition in the area of theater arts. (Tuesday)

	Pam Wells	Page 23
9.	The superintendent designee will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks. (Tuesday)

Board Comments

	Board Members	Page 25
10.	Any Board member may make a comment during this portion of the agenda, without prior posting being required. Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. (Tuesday)

Citizen Participation

	Kelli Durham	Page 27
11.	Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the Action Item portion of the agenda. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (Tuesday)

Reports


	Deanna Swenke and Carolyn Spillane	Page 29
12.	The administration will report on research regarding a high school 7-period day. (Thursday)

	George Hobson and Becky Knight	Page 31
13.	The administration will report on the 2004-2005 Preliminary Budget. (Thursday)

	Pam Wells and Dr. Robert Stein	Page 33
14.	The administration will report on a community telephone survey of registered voters in the Cypress-Fairbanks ISD conducted by Dr. Robert Stein, Professor of Political Science, Rice University. (Tuesday)

	Pam Wells	Page 35
15.	The administration will report on the current activities of the School Finance Study Committee. (Tuesday)

	Harold Rowe	Page 37
16.	The administration will report on strategies for the Board’s use of electronic “board books.” (Tuesday)

The following written reports have been transmitted to the Board:		Page 39
17.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.

Action Items

Proposed Consensus Items
	Deanna Swenke and Pam Wells	Page 45
18.	The Board will consider approving a request for the Texas Education Agency expedited waiver to modify the schedule of classes of TAAS/TAKS testing days during the 2004-2005 school year.

	Carolyn Spillane and Mary Jadloski	Page 49
19.	The Board will consider approving the following additional summer opportunities for students: ESL Enrichment, TAAS/TAKS Remediation, Accelerate to Algebra, Moving Up in Math, Connecting to IP&C, Stepping Up in Science, Ninth-grade Summer Academy/Algebridge, Scholars Program (PSAT Prep), Carverdale Summer Reading Program, Willow Green Apartment Tutoring Program, and SAT Prep.

	George Hobson, Harold Rowe, Pam Wells, and Colleen Wells	Page 51
20.	The Board will consider approving bids and contracts to the recommended vendors as follows: #03-09-7297 Food Service vending snacks contract #03-09-7301 Food Service bread contract #03-09-7304 Food Service concession beverages contract #04-01-7611 Food Service paper goods contract #04-01-7618RFP Food Service uniforms contract #04-02-7620 Audio visual furniture and equipment contract #04-01-7624R-FP Renovations and addition to Jersey Village High School #04-02-7625 Audio visual bulbs annual contract #03-02-7627 Personnel lifts #03-02-7628R-RFP Portable building removal and relocation annual contract #04-02-7631R-FP R.O.P.E.S. Pavilion at Sheridan Elementary and Thornton Middle School #04-02-7633R Maintenance for printers annual contract #04-02-7634 Fertilizer annual contract #04-02-7635 Athletic equipment-baseball, basketball, soccer, softball, swim equipment, swim wear, and track annual contract #04-02-7636 Generator and transfer switch for Cypress Creek High School #04-02-7641 HVAC variable frequency drives annual contract #04-02-7642 Radiators, radiator repair and re-core annual contract #04-02-7644 Automotive paint and miscellaneous supplies annual contract #04-02-7645 Water heaters and storage tanks for Cy-Falls and Jersey Village High Schools

	David Sanders	Page 55
21.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	H.D. Chambers	Page 57
22.	The Board will consider approving the sale of district surplus furniture, equipment and miscellaneous computer equipment through the district’s Internet auction.

	Debbie Emery, George Hobson, Deanna Swenke, and Pam Wells	Page 59
23.	The Board will consider approving on second reading revisions to the following policies: BBG (Local) Board Members Compensation and Expenses (Update 71, revised) BQ (Local) Planning and Decision-Making Process (Update 71, new LDU) DEE (Local) Compensation & Benefits Expense Reimbursement (Update 71, new) DLB (Local) Work Load: Required Plans and Reports (Update 71, new) FDC (Local) Admissions – Homeless Students (Update 71, new) FDD (Local) Admissions – School Safety Transfers (Update 71, new LDU) FFAC (Local) Health Requirements and Services – Medical Treatment (Update 71, revised) FNG (Local) Student Rights and Responsibilities: Student and Parent Complaints (Update 71, revised)

	Roy Sprague	Page 77
24.	The Board will consider approval and execution of the subdivision plat for the 182 acre multi-campus site located on Jarvis, Skinner and Spring Cypress Roads.

	Roy Sprague	Page 79
25.	The Board will consider approving the Sanitary Control Easement, Access Easement, Water Plant Site Easement and Sanitary Sewer Lift Station Easement with Northwest Harris County Municipal Utility District No. 10 for utility services to the 182 acre multi-campus site as recommended by Brooks & Sparks, Inc. and district staff.

Proposed Non-Consensus Items
	Cindy Wright	Page 81
26.	The Board will consider approving the minutes of the March 8, 2004 regular meeting.

	Cindy Wright	Page 101
27.	The Board will consider approving the minutes of the March 24, 2004, special-called meeting.

	Cindy Wright	Page 105
28.	The Board will consider approving the minutes of the March 31, 2004, special-called meeting.

	Deanna Swenke	Page 109
29.	The Board will consider approving the district’s Annual Action Plan designed to carry out the goal priorities established for 2004-2005.

	Harold Rowe	Page 111
30.	The Board will consider approving an intergovernmental agreement with the Houston-Galveston Area Council for the funding of replacement bus engines.

	Pam Wells	Page 113
31.	The Board will consider approving on first reading revisions to the following policy: CV (Local) Facilities Construction (Local district update)

	John Fourqurean	Page 117
32.	The Board will consider approving the proposal from the Harris County Right of Way Division for an eminent domain acquisition of 0.1216 acres of land (Tract 1) for $12,000 and 0.1569 acres of land (Tract 2) for $13,863 on the northeast border of Hamilton Middle School and Hamilton Elementary School parallel to Grant Road for the purpose of expanding Grant Road to four lanes. [This item may be discussed in closed session pursuant to Section 551.072.]

	Betty Rennell	Page 127
33.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, leaves of absences and the naming of the principal at Fiest Elementary. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 139
34.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 of administrators to issue one-year term and probationary contracts as presented in the superintendent designee’s memorandum of April 8, 2004. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 141
35.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 as presented in the superintendent designee’s memorandum of April 8, 2004 to issue one-year term, one-year annual and probationary contracts to non-teaching professional staff. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 143
36.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 as presented in the superintendent designee’s memorandum of April 8, 2004 to issue probationary and term contracts to teachers. [This item may be discussed in closed session pursuant to Section 551.074.]

	Betty Rennell	Page 145
37.	The Board will consider approving the superintendent designee’s contract recommendations for school year 2004-2005 as presented in the superintendent designee’s memorandum of April 8, 2004 to issue one-year annual contracts to paraprofessionals. [This item may be discussed in closed session pursuant to Section 551.074.]

Board Discussion

	Board Members	Page 147
38.	The Board will discuss the West Orange Cove Consolidated School District vs. Alanis litigation, which challenges the public school finance system in Texas. [This item may be discussed is closed session pursuant to Section 551.071.]

	Board Members	Page 149
39.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

Superintendent’s Briefing

Pam Wells

Page151

40.

The superintendent designee will provide information to the Board on the following:

· TAKS Testing

· Cracker Barrel – April 15, 2004 - 7:00 p.m. (Board Room)

· Board Candidates Forum – April 26, 2004 - 7:00 p.m. (Board Room)

· Board of Trustees Election – May 15, 2004
Early Voting – April 28-May 11, 2004

· Employee Service Banquet – April 30, 2004

· VIPS Appreciation Luncheon – April 23, 2004

· Student Holidays – April 9 and 12, 2004

Closed Session

	Pam Wells		Page 153
41.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.0821	For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.

	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 5^th day of April 2004 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.


	Pamela Wells, Superintendent Designee