CYPRESS-FAIRBANKS INDEPENDENT SCHOOL DISTRICT

Cypress-Fairbanks Independent School District
Board of Trustees Meeting
Monday, June 14, 2004
6:00 P.M.
Agenda Summary

The Board of Trustees of Cypress-Fairbanks Independent School District will convene in a regular session on Monday, June 14, 2004, in the Board Room of the Cypress-Fairbanks Independent School District Instructional Support Center, 10300 Jones Road, Houston, Texas.

The items on this agenda do not necessarily have to be handled in the order listed on this notice.

If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et seq of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act.

The presiding officer will present the following agenda:

Call to Order

· The presiding officer will call the meeting to order.

· There will be an invocation.

· There will be the Pledge of Allegiance to the Flag.

Vision Statement

The Cypress-Fairbanks Independent School District will be an exemplary educational community, dedicated to the highest standards of quality at all levels and in all areas of endeavor.

All students, parents, community members, and district employees, respecting and valuing each other, will be committed to providing all students with an education which enables them to live successfully in an ever-changing society.

Mission Statement

The District will provide the environment and learning opportunities for all students so that, as graduates, they will possess the qualities which will enable them to live meaningfully and successfully in society and in the workplace. The graduate will be: an effective communicator; a competent problem solver; a self-directed learner; a responsible citizen; and a quality producer. This is the portrait of the Cypress-Fairbanks graduate.

Special Recognitions/Acknowledgements/Announcements

	Carolyn Spillane	Page 9
1.	The Board will recognize Mary Smith as Supervisor of the Year for Texas by the Texas Social Studies Supervisors’ Association. (Thursday)

	Carolyn Spillane	Page 11
2.	The Board will recognize first and second place and special award winners in history competitions. (Thursday)

	Carolyn Spillane	Page 13
3.	The Board will recognize MSgt. Alfonso Banks from the Cypress Ridge High School Air Force Junior Reserve Officer Training Corps unit for national award selection as 2003-2004 AFJROTC Outstanding Instructor. (Monday)

	Ellen Williams	Page 17
4.	The Board will recognize the state first and second place Destination Imagination Competition winners. (Monday)

	Pam Wells	Page 21
5.	The superintendent designee will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks. (Monday)

Board Comments

	Board Members	Page 23
6.	Any Board member may make a comment during this portion of the agenda, without prior posting being required. Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. (Monday)

Citizen Participation

	Kelli Durham	Page 25
7.	Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the Action Item portion of the agenda. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (Monday)

Public Hearing

	George Hobson, Becky Knight, and Patrice Lange	Page 27
8.	The Board will recess at 7:00 p.m. so that a public hearing may be held on the 2004-2005 proposed budget. (Thursday)

Reports

	Rayann Amine	Page 29
9.	The administration will report on the results of the management review of Cypress-Fairbanks ISD’s Information Services Department, which will include a response to the report’s recommendations. (Thursday)

	Bobbie Warner and Lisa Cottle	Page 31
10.	The administration will report on the 2004 TAKS results for grades 3-11; a summary of SDAA (State Developed Alternative Assessments) results for grades 3-8; and a TAAS overview for graduating seniors. (Monday)

The following written reports have been transmitted to the Board:
11.	The administration will report on the student dress code guidelines at campuses for 2004-2005.		Page 33

12.	The administration will report on revenues generated through the district’s Internet auction held May 7-12, 2004.		Page 37

13.	The administration will report on legislative issues, State Board of Education, Texas School Alliance, and the Fast Growth School Coalition activities.		Page 39

Action Items

Proposed Consensus Items
	Sheri Stice	Page 41
14.	The Board will consider approving the list of students for Off-Campus Physical Education, Category I, for the school years 2004-2005 (Fall) through 2006-2007.

	David Sanders	Page 47
15.	The Board will consider approving tax refunds of $500 or greater for Cypress-Fairbanks ISD and/or Harris County Education District.

	George Hobson, Harold Rowe, and Colleen Wells	Page 49
16.	The Board will consider approving bids and contracts for the recommended vendors as follows: #04-02-7653RFP Food Service labeling system #04-03-7661 Food Service dispensed drinks #04-03-7664 Food Service beverages #04-03-7673 Food Service oil #04-04-7682 Food Service frozen entrees #04-04-7683 Food Service refrigerated products #04-04-7687 Gas fired hot water boiler for Francone Elementary #04-04-7691R Weight room flooring for Langham Creek High School #04-04-7695 Playground equipment repair parts annual contract #04-04-7696 Appliance repair parts annual contract #04-04-7698 Security devices and supplies annual contract #04-04-7699 Closed circuit television devices and supplies annual contract #04-04-7700R Roll-up commercial doors (electric, manual and tilt-up) and gate service annual contract #04-04-7701 Electrical supplies annual contract #04-04-7704 Food service capital equipment #04-04-7706 Incentives for the D.A.R.E. program annual contract #04-04-7707 Tee shirts for the D.A.R.E. program annual contract #04-04-7710R-RFP Districtwide condenser and cooling tower treatment services contract #04-04-7713RFP Food service packaging machinery #04-04-7716 Data equipment and supplies annual contract #04-04-7721R-FP Dean Middle School additions and renovations #04-05-7694R Deck, ramp and walkway installations annual contract #04-05-7723 Career and technology equipment #04-05-7727 Microcomputer peripherals contract

	George Hobson and Becky Knight	Page 53
17.	The Board will consider approving the budget amendments for the period January 1, 2004, through March 31, 2004.

	George Hobson and Rick Fairman	Page 55
18.	The Board will consider approving the list of financial institutions and broker/dealers eligible to provide investment services to Cypress-Fairbanks Independent School District.

	George Hobson	Page 57
19.	The Board will consider approving on second reading revisions to the following policy: CDA (Local) Other Revenue: Investments (Local district update)

	Debbie Emery	Page 73
20.	The Board will consider approving the administration’s recommendation for out-of-district tuition for the 2004-2005 school year.

	Roy Sprague	Page77
21.	The Board will consider approval and execution of the subdivision plat for the Telge Road Agriculture Facility.

	Roy Sprague	Page 79
22.	The Board will consider approval and execution of the subdivision plat for the new Transportation Center and the Eldridge Road Agriculture Facility.

	Roy Sprague	Page 81
23.	The Board will consider approval and execution of the subdivision plat for the Richard E. Berry Educational Support Center and new Athletic Stadium.

	Roy Sprague	Page 83
24.	The Board will considering approving the recommendation to grant a .1827 acre waterline easement extension and a .1755 acre temporary construction easement extension, which are located adjacent to Taylor Road, to the West Harris County Regional Water Authority (WHCRWA) for the cost of the appraised value of $911.00 plus all related costs incurred by the District as described in the written agreement between the district and WHCRWA.

Proposed Non-Consensus Items
	Cindy Wright	Page 85
25.	The Board will consider approving the minutes of the May 6, 2004, special-called meeting.

	Cindy Wright	Page 89
26.	The Board will consider approving the minutes of the May 10, 2004, regular meeting.

	Cindy Wright	Page 109
27.	The Board will consider approving the minutes of the May 24, 2004, special-called meeting.

	George Hobson, Becky Knight and Patrice Lange	Page 115
28.	The Board will consider the adoption of the 2004-2005 Budget. [This item will be preceded by a public hearing scheduled Thursday, June 10, 2004 at 7:00 p.m.]

	George Hobson and Frank Ildebrando	Page 117
29.	The Board will consider approving The Order Authorizing the Issuance of $100 million Cypress-Fairbanks Independent School District Unlimited Tax Schoolhouse bonds, Series 2004.

	Pam Wells and Lida Woodul	Page 139
30.	The Board will consider approving board members to serve as delegate and alternate delegate to the Texas Association of School Boards annual delegate assembly.

	Debbie Emery	Page 143
31.	The Board will consider approving on first reading revisions to the following policies: DFCA (Local) Continuing Contracts: Suspension/Termination (Local district update) FM (Local) Student Activities (Local district update)

	John Fourqurean	Page 149
32.	The Board will consider approving a request from the Harris County Right of Way Division for a temporary construction easement adjacent to Hamilton Elementary related to the expansion of Grant Road for the purpose of adjusting the driveway slope to meet the road. [This item may be discussed in closed session pursuant to Section 551.072.]

	Betty Rennell	Page 155
33.	The Board will consider approving personnel recommendations, inclusive of appraiser certifications, employments, resignations, retirements, promotions, terminations, termination of probationary teacher contracts, discharges, leaves of absence, the naming of the director for testing and research, director for curriculum and instruction-high school, director of information services, and director of Carlton Center. [This item may be discussed in closed session pursuant to Section 551.074.]

	Pam Wells, George Hobson and Elneita Hutchins-Taylor	Page 195
34.	The Board will consider entering the West Orange Cove Consolidated School District vs. Alanis litigation, which challenges the public school finance system in Texas. [This item may be discussed in closed session pursuant to Section 551.071.]

Board Discussion

	Board Members	Page 197
35.	The Board will discuss the L.I.F.T. America Program agreement that the district has with the National School Fitness Foundation. [This item may be discussed in closed session pursuant to Section 551.071.] (Monday)

	Board Members	Page 199
36.	The Board will discuss the sale, purchase, or receipt of donated property. [This item may be discussed in closed session pursuant to Section 551.072 and Section 551.073.]

	Board Members	Page 201
37.	The Board will discuss the superintendent designee’s goals, duties, and evaluation. [This item may be discussed in closed session pursuant to Section 551.074.]

Superintendent’s Briefing

Pam Wells

Page 203

38.

The superintendent designee will provide information to the Board on the following:

· 3^rd Grade TAKS

· Special-called Board Meeting – June 28, 2004

· July Board Meeting Schedule

· Summer School Graduation

· Summer Construction Projects

· Start of School

Closed Session

	Pam Wells		Page 205
39.	There will be a closed session in accordance with Government Code Section 551.001 et. seq.
	Section 551.071	For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
	Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
	Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
	Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
	Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
	Section 551.0821	For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed.
	Section 551.082	For the purpose of considering discipline of a public school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
	Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
	Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

On this 7^th day of June 2004 this notice was mailed or electronically transmitted to news media, who previously requested such notice, and a copy was posted on the window in the Cypress-Fairbanks Independent School District Instructional Support Center at 4:00 p.m.


	Pamela Wells, Superintendent Designee